Dimity profileThis month’s Changemaker of the Month, Dimity Podger, chose Inbox Bootcamp for her coaching session.

Here’s a glimpse behind the scenes of our coaching session, and how you, too, can save 1 week a year with this simple step. 

 

The issue of inbox overwhelm

Dimity says: “I’ve got so many emails cluttering up my inbox. I answer anything urgent when it comes through. But the other stuff? I Dimity inboxlook at it and think ‘I should deal with that later’ … but never get round to it. As a result I’ve got 1800 emails just sitting there, unopened and unread. Many of these emails are notifications from Facebook, Twitter, LinkedIn”.

 

Reality check: How much time do these emails chew up?

Let’s say it takes an average of 20 seconds of your time to process each notification you get (either read it, think about it or consciously ignore it).

If you get 30 notifications a day, that’s 10 minutes a day that’s wasted. And 10 minutes a day equals 40 hours a year.

It’s hard to believe that 20 second email notifications can, alone, contribute to a whopping one entire work week a year.

On top of that, if you’re getting the notification in both your inbox AND social media account, you’re potentially double-handling messages (and doubly wasting your time). Not only that, but because you’re skimming over notifications because you’ve seen them before, it’s easy to miss something important.

As Dimity said: “I don’t really need to receive email notifications, because I see the notifications when I check into Facebook etc. But I’ve just never got round to changing my settings”.

The Solution:

Twitter screenshot notificationsDimity bit the bullet and took a couple of minutes to change her settings. She went into LinkedIn, Twitter and Facebook and turned off her email notifications.

That simple step (which she’d been putting off for ages) means no more double-handling or being distracted by email notifications. We estimate that she’ll save an extra 10 minutes a day which equates to 1 week a year.

It also allows her to think more clearly and feel less overwhelmed. “It’s helped me compartmentalise my work emails. I can now schedule my time as a discrete chunk of work, rather than get distracted by notifications coming into my inbox throughout the day”.

 

Feel inspired? Take action.

If you, too, find email notifications annoying, you can turn them off in settings.

For LinkedIn instructions, click here.
For Twitter instructions, click here.
For Facebook instructions, click here.

If turning off all your notifications feels like overkill, you can always be discerning and choose to keep some (for example “My Tweets get a reply or I’m mentioned in a Tweet” is more relevant than a Tweet getting favorited).

 

Small steps can save a lot of time

Although the email tip above — turning off email notifications — is pretty ‘obvious’, it is very easy to postpone.

But a simple step like this saves time. A lot of time.

 

Want to get Email Fit?

There are 30+ more strategies like this on myInbox Best Practices master list. During Inbox Bootcamp, I hand-pick the right strategies for my clients create between 1 and 8 weeks per year that they would’ve otherwise whittled away on email.

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Find out how a free Inbox Health Check can save yourself an extra 1 to 8 weeks per year. There are 14 free sessions available, valued at $120 each.

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