It’s Friday. Doing my Daily Check-in, I looked at my calendar. There is so much more there than I have time for.

There’s a voice in me that says “But you need to do all these things! They’re important! They’re urgent!”

For a long while now, I’ve stopped using a To-Do list and put things in my calendar. Yep, actual tasks into timeslots. I find it helps me be more realistic (and gives me a wake-up call on the days like today when I’m feeling all ambitious and driven with an “Yeah, I can do it all” attitude).

When I took a good look at my calendar, I realise that in effect, I’ve only got half a day to work. I had a mentoring call this morning with Heart of Business. And this afternoon I’ve got appointments out of the house. That leaves me with a precious 5-6 hours of work time <– actually, that’s not true. That’s what my brain wants me to believe. When I actually look at my calendar and actually count the hours available, I’ve got 3.5 hours.

It’s humbling.

Because my mind does that a lot. If I don’t look at the hard evidence (ie my calendar), I simply over-estimates my time available, and then wonders why I feel rushed/stressed/anxious/baffled why I can’t get much stuff done.

So, after this little wake-up call this morning, I’ve decided to get realistic. So I’ve spent 10 minutes dragging-and-moving-and-deleting the little time blocks around my calendar. This is what I did:

  • Put my priorities up first (send newsletter before writing webcopy)
  • Moved tasks (like ring some company’s customer support line) to next week
  • Put some tasks into my “Someday” list in Trello (like fix my autoresponder– I’ve moved that more than 3 times, which signals to me that it’s probably not the right timing to do this).
  • Created enough time (including buffer time) for tasks that I think/wish only took a couple of minutes, but realistically take more (such as emails and banking).
  • Reduced time for some things that I was too ambitious about (I was hoping for 3 hours writing webcopy — realistically, it’ll be more like 90 minutes).
  • Deleted things that I think I *should* do but are just annoying me (like update my revenue model). I trust that if it’s important in the future, it’ll come back to me.

So now I feel sooo much clearer and more realistic about my day. And when I leave the house this afternoon to go to those appointments, I won’t feel guilt or regret like I have in the past.